Small businesses need a lot of assistance. Technology, in the form of software solutions, is one of the better ways for a small business to acquire the assistance they require. There are a lot of software businesses that produce products particularly for the small business. A few of these businesses are Intuit; Intellisoft; Everest Software, Inc.; Microsoft; and Small Business Software Solutions, Inc. Each business has a product that will assist the small business.

Intuit provides a broad array of solutions for small business owners. Every business, small or not, needs a web site. Intuit Web site Services provides a three-step procedure to get a small business up and working. You first pick out from 2,000 professionally designed web site templates. Then you customise the contents of the templet by adding data specific to your business (textual matter, logos, photos, videos and colours, for example). And then you click on the “Publish” button to get your business on the World wide web.

Intuit’s Quickbooks accounting software is easy to apply and can be customized to your business type. There are multiple levels of the product available as well: Online, Pro, Premiere, Accountant, and a version for Macintosh users. There is still a free, stripped edition that can be downloaded off of the Net and used locally on your company PC. This software program allows you to input your sales, revenues and expenses; categorise each transaction; and create customized reports for future planning and expanding upon. For retail companies, Intuit also provides a point-of-sale (POS) application program that works seamlessly with your Quickbooks software program. You can update pricing, make P.O.s (buy orders), create sales reports and see how your company is doing with the click of a few buttons. Intuit also provides payroll solutions and check and company supply services.

Small Business Software Categories

There are various main categories of small business software. To keep your company working smoothly and efficiently, it’s crucial to pick the ones that meet your needs based on what your business does.

Billing and accounting software is essential for a small business. After all, you can’t make any cash unless you bill your clients for work you’ve done. Billing software allows you to send out invoices, collect incoming payments and keep track of what’s owed. You can also figure bills, list bank accounts and look at financial statements.

You will also require software that allows you to make documents. A standard business office computer program bundle commonly consists of a program to create spreadsheets, typed or written pages and presentations. Spreadsheets can assist you keep track of various tasks and customer lists, while presentations are frequently essential for sales pitches.

Small business process software enables small businesses to automate common tasks, such as creating an action or routing a service request to the appropriate person or group who can solve the issue. A business action consists of related and organized tasks that an individual or department follows in order to create a certain result, service or product.

Team@Work is a web-based project planner and work flow software program. It comes with a integral workflow engine, Designer, which lets small businesses improve existing business processes or produce new ones. Team@Work also has another feature called TaskManager. This displays the lists of tasks each team member will have to execute. The software provides real-time reporting of completed and current projects. Team members can get the status and detailed info on any project. Team@Work supports multiple operating systems, including Linux, Microsoft Windows and Unix.

ProcessMaker, another web-based software, enables business users to promptly create work flow maps without having to experience computer programming. It also comes with a Dynaform Builder feature, which lets you use a drag and drop user interface to produce forms. According to Colosa (the software developer of ProcessMaker), tech-savvy users can enhance forms with HYPERTEXT MARKUP LANGUAGE or JavaScript for a more than tailor-made approach. ProcessMaker also comes with a point-and-click editor program tool that lets small businesses make their business rules and logic for better control over processes.

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Managing inventory for a small business can be easier with the proper inventory tracking software. Companies that have immense warehouses are now using inventory tracking software to incorporate billing and ordering.

Benefits Of  Inventory Tracking Software

Although the benefits of utilizing an inventory tracking software can be alluring, the execution of the software can be hard. Before you can begin utilizing this, you need purchase a software program, scanners and perhaps other equipment. Then you must invest in educating your employees to make it work. Even then, there is a possibility that your employees may not use the system right and the inventory could be incorrect. Before implementing this type of software system, it is crucial to evaluate the long-term benefits against the short-term growing points.

Although implementing inventory tracking software may be costly initially, it can save a small business money over the long-term. One of the largest potential sources of wasted money for a business is holding onto surplus inventory. If it constantly has to invest a large quantity of money in inventory, this limits its resources. When a business knows precisely how much is on hand at all times, it may invest less money in inventory and preserve more money for other purposes.

The Inventory Tracking Software

The inventory tracking software consists of unified templates that can be exploited to create a supply-chain or retail inventory system. The general ledger system is the primary account management system that processes invoices and purchase orders. The inventory tracking software is also designed to create vendor records, inventory levels for items and transaction histories for inventoried products.

Many people just dream of starting a company, but most fail to realize the dream due to the impression that starting a new business is an expensive venture.

Inventory refers to the supplying of materials mandatory for the operation of a company. These supplies equate to an investiture in materials.

Project management software helps small business owners produce ideas and projects. These programs can be useful for developing everything from employee training schedules to advertising strategies. Since small business owners frequently work on a much smaller budget than bigger companies, utilizing project management is a good means to track and schedule projects until it’s time to apply them.

Small business inventory tracking software made for small business use offers small businesses the chance to track and manage inventory in much the same way as bigger companies do. Small business inventory packages include Advance Pro using Quicken, Fishbowl inventory and in Flow. These small business versions provide many of the same features as software for bigger businesses, including bar code tracking and distributor tracking, but at prices more in line with a small business budget.

The perpetual system of inventory management takes a real-time inventory count. It updates that count whenever an inventory item is sold or consumed. That inventory may be raw material, or work in process, or finished goods. At a retail merchant, that inventory is the finished goods in storage or on the shelves. At an car dealership, that inventory includes the cars, and also any parts in its service area, which will be used. A business may keep a separate asset inventory, for goods that it does not sell to a consumer (for illustration, the tools in a machine shop).

The never-ending system of inventory can be automated, thus saving the expenses of labor, overtime and business disruption. The American Apparel store at Columbia University in New York City claimed to have saved 60 hours per month, through automated perpetual inventory counts. In time, the company can acquire an understanding of optimum inventory — what is adequate, what is too much. A real-time understanding of inventory enables the company to set real min/max parameters for inventory; once the inventory goes below a minimum, the company replenishes that stock. If the inventory exceeds a upper limit, the business may place further orders or production on hold, until that surplus inventory is consumed.

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Many small businesses pay too much for Windows, Office, and other Microsoft products. They buy software off retail shelves or online, one-at-a-time, and miss significant discounts that are available to almost every company. If your company uses more than four Microsoft products, such as Project or Visio, there is a discount program available. You just have to know where to look.

How much can you save? Up to 50 percent in one current promotion, but more commonly 5 to 25 percent, depending on the product.

Microsoft offers three volume licensing programs for small and medium-sized businesses with anywhere from five to 250 PCs.They are: Open License, Open Value, and Open Value Subscription.

The company also offers a program called Software Assurance that, for an annual payment of 29 percent of your Microsoft apps purchases and 25 percent of server purchases, provides ongoing “free” upgrades and other benefits.

Software Assurance (SA) is described in detail following the program descriptions.

These names appear in various forms in different places–even at Microsoft. I have used the more easily-recognized form of each program name.

You would think the Microsoft Small Business site would make it easy to find out about each program, but it doesn't, instead referring customers to resellers for additional information.

It helps to know what to ask about, so here are program specifics:

Open License

“The easiest and simplest approach for small business is the Open License program,” said Paul de Groot, licensing specialist with Directions on Microsoft, a newsletter and consulting firm that advises customers on how to best purchase Microsoft products.

“The program is very easy to get into–any five licenses gets you an authorization number–and takes somewhere between 5% and 25% off license prices,” de Groot said.

“Open License is transactional, meaning there are no long term commitments, and Software Assurance is optional. An authorization lasts for two years, and once you get it, you can order additional licenses one at a time and still get the discounted price.”

Open Licenses also allows customers to manage their software licenses online and to install software from copies stored on local servers.

Open Value

“If you want Software Assurances on every license and slightly better discounts, you can do that with Open Value,” de Groot said.

“Open Value is a program that doesn't count software licenses, but the number of PCs in your organization. If you're looking to do an across-the-board upgrade–say from WinXP and Office 2003 to Win7 Pro and Office 2007, with rights to Win 7 Enterprise and Office 2010 at no additional cost–Open Value might be the better option.”

Open Value customers commit to purchasing a customized set of Microsoft products for their desktops and are able to simplify license tracking, make upgrades more easily, and improve cost management for their software investment. Open Value requires a three-year commitment.

A key feature of the Open Value program is the ability to spread payments out over three years.

Open Value Subscription

Microsoft is offering potentially large discounts to customers who purchase time-limited software subscriptions, as opposed to the perpetual licenses that come with boxed software and other Microsoft purchasing programs.

Here's the difference: When the subscription ends, so does your company's license to use the software (although a buy-out option may be available). With a perpetual license, you can use your software theoretically forever.

Open Value Subscription the same offers benefits as Open Value, but in a subscription license. Customers see lower up-front costs with a subscription, and have flexibility to 'true-down' or pay for fewer desktops if they've seen reductions when they reach their anneversary.

Through June 30, Microsoft is running a promotion called the “Up-to-Date Discount,” which allows customers to receive as much as a 50 percent off on their purchases by giving them credit for software they already own.

Microsoft is also offering financing to small business customers. Qualifying customers can receive 36-month loans for solutions that include Microsoft software and cost as little as $3,000, Sharpe added.

Windows 7 Enterprise features.

Microsoft's Home Use Program offers copies of Microsoft Office Enterprise 2007 Enterprise for $9.95 to the employees of SA-member companies for their employees to use at home. Other products are also available.

The Home Use Program supports telecommuting and other flexible work options. Once the benefit is activated, companies provide the program code to eligible employees and they can order directly from the Home Use Program website.

E-learning programs are also available through SA, potentially lowering training costs and increasing employee efficiency.

With Spread Payments, small businesses can spread their total licensing costs (licenses plus SA) into 3 equal annual payments with no additional fees or interest charges, providing a predictable way to license Microsoft software.

Software Assurance customers also have access to the Microsoft Desktop Optimization Pack, a collection of IT-oriented tools and technologies available as a subscription.

Planning Is Key

Signing up for Open License is a no-brainer, provided you are willing to purchase five copies of Microsoft software at once to get started. The other programs require a bit of thought and probably a long discussion with a reseller, plus some number crunching, before a purchase decison is made.

Questions such as, “How many machines do we need to upgrade” and “Does our company like to stay current or do we delay software purchases as long as possible?” are the beginning.

Money also plays a role, with Microsoft offering financing and special offers to get customers into Software Assurance, which may not otherwise be the best choice for them.

Before making a decision, customers should price their needs using all three volume license programs, add in special offers and financing, and choose what's best for their specific circumstances.

Where To Buy

Customers interested in Microsoft's volume license programs should contact one of the company's SMB specialist resellers: PC Connection, CDW, PC Mall, Best Buy for Business, Tech Depot, or Staples.

Discounted Microsoft products are also available through local “small business specialist” organizations, who can also provide other services to customers, such as migration and support.

The Microsoft Small Business site offers more details and contact information.

Regardless of the vendor chosen, if your company isn't buying Microsoft products through one of the three SMB volume licensing programs, you are paying too much.

David Coursey has been writing about technology products and companies for more than 25 years. He tweets as @techinciter and may be contacted via his Web site.

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Adaptation

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Software development outsourcing extensions are increasing day by day due to finding companies to improve productivity, save time and simplify the business model for competitive advantage. Perhaps for this reason, outsourcing companies have a growing clientele. The outsourcing companies usually come with a dedicated team of software development, each with sound knowledge and experience in various languages and platforms. In addition, each company has different software platforms.

However, the development of enterprise software is complicated enough for the company as it requires a lot of investment, manpower and more sophisticated technical support. The needs of the software company may vary from company to company. Outsourcing of software companies are extensions to other software development companies to create enterprise software and the appropriate extension for company needs.

Software development is not a single handed process. It includes a lineup of inputs originating from definition to designing, ensuring development that effectuates in deploying it, in relevant field. With outsourcing, a company can concentrate more on their core business activities and competitions. Capital spending in core areas can not be avoided by outsourcing. Greater improvement in quality, productivity, the cost has increased the outsourcing market quickly.

For software outsourcing and development services, India becomes the widely accepted destination for all countries in the world. According to some of the recent surveys, more than 40 percent of software services are being outsourced from India. In simple words, India is the most preferred country for all offshore software development services. So whatever kind of software development service that suits to your business, you can easily get the quality service with high productivity at affordable cost from India.

Companies like Airping Technologies, a software outsourcing company from India has a unique blend of understanding your business as well as technology that drives your business. This blended skill set enables to recognize your needs from the business perspective and put them to production using modern technology. It caters the value oriented software services in the areas of application development and maintenance, Web-based services, online marketing includes search engine optimization and many more.

About The Author

Airping Technologies is a software outsourcing company based at India, providing the services in the areas of software application development and maintenance, Web-based services, online marketing services like search engine optimization (SEO), PPC and many more. For additional information, visit http://www.airping.net

Technorati Tags: Business Software Services, Inventory Software

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Technorati Tags: Inventory Software

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